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 How to use our OfficeWeb

INTRO | GENERAL USE - Main Thing to Remember - printing - Search & Find | TIPS & HINTS

(For slightly more advanced general Internet/Intranet instructions, click here for "Browser Basics".)

Hello & Welcome to OfficeWeb! One of the primary purposes of OfficeWeb is to enable you to find the answer to the above question. Whenever you need to know "How do I...........?", take a few minutes & look through OfficeWeb before interrupting someone else. It's almost guaranteed you'll find something interesting & useful.

OfficeWeb is what is known as an Intranet. An Intranet is part of a firm's private network & is available only to those with access to the firm's computer network. This Intranet is available only to those of us with access to our office computer network. That is, it is not connected to the Internet & it is not available to persons surfin' the Internet.

1. Several people can view the same information at the same time (the Contact List or the ADA for example; & no more lost ADA book! We can all use these at the same time!),
2. It's quicker & easier to find than 3-ring binders,
3. Everyone is navigating through the Firm's primary information from one interface,
4. Related information can be linked,
5. The pages don't get torn, lost, etc.,
6. It's easier to update than paper manuals, with no multiple copies,
7. It's more efficient, it promotes us to look up info we may otherwise guess at, &
8. It's just more fun (but don't tell anyone)!

Keep in mind, you only View these "Web" pages kinda like viewing a slide or a "Viewmaster". This is what allows several people to view the same files at the same time. You cannot edit them unless you use the "edit" button, or open a non-Web file; for example, a Spec section, a letter, or a CAD file). Please request permission before editing any of our Intranet "web" pages.

 The main thing to remember is;

Use the "Back" (Ü ) & "Forward" (Þ ) browser buttons at the top-left of the window to move to the previous or "next" screen you have already viewed. For example, you got here from the "Home" page. If you click the " Back" (Ü) button it will take you back to the Home page. Click the "Forward" button from the Home page to get back here.

 Single-click on blue hyperlinks to view linked topics. Click here to try it. The items listed in the left menu (usually gray) are hyperlinks. Click them to jump to each selection.

 Double-click on pictures of file folders & file names. Double-clicking on a file name will open the file for editing.

You will usually see these folder or file names (they will usually be on a white background) when you click on "MasterSpecs", "Active", or "Archived Projects" near the bottom of the OfficeWeb menu on the left side of the screen. This is a very convenient way to work on files. We highly recommend that you try it.

 Start OfficeWeb by clicking the icon on your screen (or by pressing F12 on most computers).

• Highlight the part you wish to print (by dragging your mouse with the left button held down),
• Then select the "File" drop-down menu, then "Print" (you may bypass the File menu by right-clicking the highlighted text & picking "Print").
• On the "Print" pop-up dialog box be sure to pick "Selection" then "OK".

1. Click the "Edit" menu (beside the "File" menu at upper left of screen - not the "Edit" icon),
2. Then select "Find (on this page)" at the bottom of the menu.
3. Type in the phrase you wish to Find & click the "Find Next" button.

• Finding job numbers on the Project List,
• a person's name on the Contact List,
• CAD info in the DataCAD Handbook,
• office policies in the Office Handbook,

• If you do not find what you are looking for, try changing the search direction from "Down" to "Up".
• Also try going to the top of the page & clicking the mouse at the top of the page, highlighting a word or two, then run "Find" again.
• Try using only single words, without spaces (although spaces are allowed, such as "knee space"). Try different spellings & partial spellings, rather than the entire word. The word you are looking for may have been abbreviated or used an alternative spelling.

 It's very easy to save locations you wish to return to. Just click the "Favorites" menu at the very top (between "Go" & "Help").

1. Click "Add to Favorites"

,

2. Accept the default name, or type in a name of your choice,
3. Click "OK".

This makes it easy to return to the location later by simply clicking on the name of a favorite (Similar to GoToView in DCAD). Go ahead, save this location to your "Favorites" list. Now you can later jump directly to this page by selecting "New Users.htm" from your Favorites list. Another very useful page to save to the Favorites is the "Hot Sheet".

 You can Right-click on a hyperlink to open it in a separate window. This will keep the initial window open as you view the second window. Simply Right-click on the hyperlink & select "Open in a New Window". Try it on this Right-click example.

 In addition to web pages, you can "browse" any hard drive on the network. Just select from the drop-down list or type in the drive letter (for example, "C:", without the quotes) in the small white rectangle in the menu bars at the top. Remember you can save any location (including drive letters or folders) in your "Favorites" list.

 Also check out the small black triangle (Ñ ) beside the "Back" & "Forward" buttons, as well as the "History" icon. Selection of anything on these lists jumps you directly to that page.

 Copy & Paste; Although you cannot directly edit these "Web" pages, you can "Copy" text (& graphics) from them & "Paste" the text (or graphics) into other files, such as a letter, To-Do List, etc.

• First highlight the text (or graphic) then select the "Edit" menu, then select "Copy".
• Next, in your "To-Do" list (or whatever file), you can "Paste" what you copied using the "Paste" command in the "Edit" menu. Keyboard shortcuts are "Ctrl+C" for "Copy" & "Ctrl+V" for "Paste".

 To temporarily turn off animations, sounds, etc., click the "Stop" button at the top of the browser window. To re-start them, click the "Refresh" button beside the "Stop" button.  

To "permanently" turn off animations, sounds, etc.;

1. Open the "VIEW" drop-down menu,
2. Select "INTERNET OPTIONS",
3. Click the "ADVANCED" tab,
4. Scroll down the list a little to the "Multimedia" section & un-check the options you wish to turn off & select "OK". "Refresh" the page for new settings to take effect. Re-check the "Multimedia" button to turn them back on.

 "RUN PROGRAM FROM ITS CURRENT LOCATION";

From time to time, when you click on a link, a dialog box will pop up that looks like the following;

"Run this program from its current location".

1. First, you'll see the pop-up message. Select "Run this Program from its current location", (that is, don't leave it set on "Save this Progarm to my disk"
2. Then click "OK".
3. Finally, select "Yes" on the Security Warning pop up message (if any).

For more advanced general Internet/Intranet instructions, click here for "Browser Basics".

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